Job Title: General Administrator - Produce Industry

Location: Davis, CA
Pay Rate: $23-$26 per hour (based on experience)
Schedule: Monday-Friday
Shift: 8-hour shifts with start time between 6:00 AM and 9:00 AM

Position Overview

We are seeking an experienced General Administrator with a background in the produce industry to support daily administrative operations in a fast-paced fresh produce environment. This role requires strong organizational skills, industry knowledge, and the ability to manage multiple administrative functions independently while supporting operations, sales, and logistics teams.

Key Responsibilities

• Manage daily administrative operations, ensuring accuracy and efficiency across departments
• Serve as a primary point of contact for incoming calls, emails, and internal inquiries
• Prepare, process, and maintain documentation including invoices, purchase orders, bills of lading, freight paperwork, and delivery records
• Assist with order processing, data entry, and reconciliation of produce transactions
• Coordinate with sales, warehouse, and transportation teams to support daily produce movement
• Maintain organized electronic and physical filing systems
• Track and follow up on paperwork related to food safety, compliance, audits, and regulatory requirements
• Support scheduling, reporting, and internal communication as needed
• Identify administrative process improvements and assist with implementation
• Perform additional administrative and operational support duties as assigned

Required Qualifications

• Previous experience working in the produce or fresh food industry is required
• Strong understanding of produce operations, timelines, and documentation
• Excellent organizational skills with strong attention to detail
• Ability to multitask and work under time-sensitive deadlines
• Proficiency with Microsoft Office (Excel, Outlook, Word) and general office systems
• Strong verbal and written communication skills
• Reliable, punctual, and able to work early morning shifts

Preferred Qualifications

• Experience with produce inventory, ERP, or logistics software
• Knowledge of food safety documentation and compliance processes

Work Environment

• Office-based position supporting produce operations
• Fast-paced, deadline-driven atmosphere aligned with produce shipping schedules
• Early start required to support daily operational needs

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.